AISB -781 Support Officer

We are seeking a highly organized and proactive Support Officer to join a dynamic international environment, contributing to strategic planning, stakeholder coordination, and operational excellence across multiple business functions.

Key Responsibilities

In this role, you will contribute to a wide range of strategic and operational activities, including:

Strategic Planning & Reporting

• Support the development and improvement of planning frameworks, policies, and internal processes.
• Assist in translating strategic objectives into actionable plans and monitoring their execution.
• Prepare analytical reports, dashboards, and insights to support decision-making.
• Ensure stakeholders are aligned with planning approaches, timelines, and governance standards.

Stakeholder & Communication Management

• Act as a key coordination point between internal teams and external partners.
• Manage communication flows, ensuring clarity, consistency, and timely updates.
• Collect feedback and contribute to continuous improvement of stakeholder engagement practices.
• Support issue resolution and follow-up actions across multiple workstreams.

Business & Executive Support

• Coordinate strategic initiatives across departments and functional areas.
• Organize executive meetings, prepare agendas, and track action items.
• Monitor progress on key initiatives and escalate risks or issues when necessary.
• Support senior management with structured reporting and operational updates.

Project & Performance Monitoring

• Track performance indicators across projects and services.
• Support project managers in monitoring progress, resources, and delivery timelines.
• Consolidate reporting data from multiple systems and ensure accuracy and consistency.
• Contribute to weekly, monthly, and quarterly performance reports.

Office & Administrative Support

• Coordinate large meetings, workshops, and internal events.
• Improve administrative workflows and support best practices in office operations.
• Monitor efficiency of support functions and propose enhancements where needed.
• Support workforce coordination and administrative alignment across teams.

Profile Requirements

Education & Experience

• Bachelor’s degree in a relevant field OR equivalent extensive professional experience in a similar support/coordination role.
• Minimum 2 years of experience in administrative, project support, or management support functions.

Key Skills

• Strong ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to produce clear, structured reports and presentations.
• Strong analytical mindset with attention to detail.
• Experience working with cross-functional teams and stakeholders.
• Proficiency in Microsoft Office tools and reporting systems.

Desirable Experience

• Background in project or business process coordination.
• Experience in resource planning or operational support.
• Familiarity with budget tracking or financial monitoring.
• Experience in structured project environments.

Certifications (an advantage)

• Risk management or structured project management training (e.g., PRINCE2 Foundation or equivalent).

Additional Information

• Full-time, on-site role based in a professional office environment in Belgium.
• Required Security Clearance: NATO Secret

If you are ready to take on a challenging and impactful support role, we encourage you to submit your application and become part of a dynamic and mission-driven environment.

👉 Apply today and bring your expertise to a role where your contribution truly matters.