We are looking for a Project Proposal and Governance Assistant to join a structured, high-performing team within a dynamic international environment. This is a great opportunity to support critical project coordination and governance activities.
🔹 Your Responsibilities
1. Project Proposal Support
- Contribute to the drafting, review, and finalization of project proposals.
- Ensure proposals are clear, comprehensive, and aligned with strategic priorities.
- Collaborate with subject matter experts to collect relevant inputs.
2. Assets Under Construction (AUC) Coordination
- Track and coordinate the AUC process, ensuring documentation and timelines are respected.
- Provide regular status updates and ensure compliance with internal policies.
3. Governance and Portfolio Support
- Assist in the preparation of governance meetings: draft agendas, presentations, and minutes.
- Support implementation of governance standards and monitor relevant KPIs.
- Prepare project portfolio reports for senior management.
4. Communication and Reporting
- Translate technical content into clear, concise updates for internal and external stakeholders.
- Document decisions, processes, and project milestones accurately.
- Contribute to continuous improvement of project office processes and assist with performance tracking.
5. Operational Flexibility
- Be ready to deputize for senior staff if needed.
- Carry out additional duties as required to support project delivery.
🔹 Your Profile
Education & Experience
-
Higher vocational training with at least 3 years of relevant experience
OR
Secondary education with at least 5 years of relevant experience. - Solid experience in customer management and project coordination.
- Familiarity with project, programme, and portfolio management (P3M) practices.
Technical Skills
- Strong command of MS Excel (pivot tables, macros, data connections).
- Advanced proficiency in PowerPoint and SharePoint.
- Confident user of Microsoft Office tools (Word, Access, OneNote, etc.).
Language & Communication
- Excellent written and spoken English.
- Ability to simplify technical content for non-technical audiences.
- Strong interpersonal skills and stakeholder responsiveness.
🔹 Additional Assets
- Project Management certification (PRINCE2, PMP) or ITIL Intermediate level.
- Background in customer relationship management.
- Previous experience in international or intergovernmental settings.
- Familiarity with large organizations or structured governance frameworks.
🔹 Conditions & Requirements
- Full-time on-site presence required in Braine-l’Alleud, Belgium.
- EU citizenship is mandatory.
- NATO Secret security clearance is required prior to start.
Opportunities are numerous. From bare applications development to of IT infrastructures management including conception, architecture and requirements analysis.
Although open to technologies used by our customers, ABAKUS IT-SOLUTIONS seeks mainly but not only consultants mastering: Windows and Linux Servers, networks, developments (JAVA, SAP, .NET,…) as well as highly specialized experts for example in cybersecurity or in Content Management System (CMS) (SharePoint, Drupal, WebLogic…).
In terms of non-technical competencies, ABAKUS IT-SOLUTIONS hires dynamic persons, open to the world, interested by innovation and having a keen sense of client relationship.
A very good command of English is essential, the capacity to speak French, German or Dutch is an asset.
Even though most of our positions require at least 3 years of experience, some are open to new starters.
