ABAKUS IT-SOLUTIONS - Your IT Comfort Expert!

Mission

The HR Administrative Assistant ensures the smooth operation of the Human Resources and administrative processes. In this role, he/she will be supporting Managers in traditional HR and administrative assistant duties. The right candidates for this role has ideally at least 3 years of experience supporting a team and has a flexible attitude.  

 

Your tasks and responsibilities:

 

Recruitment: 

· Ensure updated job descriptions for all positions are available.  

· Propose and manage HR policies and procedures.

· Communicate status on open positions to recruitment committee. 

· Schedule interview and ensure structured feedback to proposing company. 

· Keep collaboration portal up-to-date. 

· Manage recruitment committee meeting. 

 

On- and off-boarding: 

· Manage logistics such as office furniture, laptops, desks, parking spaces, etc. 

· Manage user access rights. 

· Newcomers welcome with premises and staff presentation.

· Maintain the organization and seating chart.

 

General: 

· Produce detailed meeting minutes and follow-up of tasks.

· Process employees’ requests and provide relevant information. 

· Produce monthly time-sheets and follow-up approval by customer. 

· Follow-up on time registration.  

· Manage approval and submission of expense. 

·  Create and maintain templates for structured communications. 

· Communication and follow-up on organizational events such as newcomers/leavers, team events, etc. 

· Follow-up and report on execution of training plan.

· Planning and booking trainings. 

· Manage training participation.

 

Your profile

· 3+ years of relevant experience in an administrative capacity supporting a team.  

· Excellent working knowledge of Microsoft Suite- including Excel, PowerPoint, Outlook and Visio. 

· Experience supporting a large team of individuals.  

· Good organizational and data management skills.  

· Strong communication skills, oral and written.

· High degree of professionalism.  

· Must be able to meet deadlines while multi-tasking efficiently. 

· Superb attention to detail.

· Fluent in English (written and spoken) is essential.

 

Work location: Luxembourg City.